5 Cybersecurity Protocols Every Small Business Should Implement Immediately

Cybersecurity isn’t just for large corporations; all businesses have become increasingly targeted by cybercriminals who exploit weak defenses. The good news? Implementing basic but effective protocols can drastically reduce the risk of an attack. Here are five actionable cybersecurity steps you can take today:

1. Enable Multi-Factor Authentication (MFA) Across All Critical Systems

Passwords alone are not enough. Multi-Factor Authentication (MFA) adds a second layer of security, requiring users to verify their identity with a code sent to their phone or email, or via an authentication app.

• How to implement: Use platforms like Google Authenticator or Duo Security to enable MFA for email, financial accounts, and internal systems. Most software offers MFA options in the settings; prioritize activating it for any applications that handle sensitive data.

• Why it works: Even if a password is compromised, attackers cannot gain access without the secondary verification.

2. Set Up Automated Backups for Critical Data

Data loss from ransomware or accidental deletion can devastate operations. Regular backups ensure you can recover without paying a ransom or losing time.

• Action plan: Use cloud-based services like Backblaze, Carbonite, or Google Drive to schedule automatic daily backups. For on-premise systems, set up local backups with external hard drives and ensure they're disconnected from the network when not in use.

• Pro tip: Perform a quarterly test to ensure your backups are complete and functional. It's better to discover issues before an emergency arises.

3. Train Employees to Spot Phishing Attempts

Cybercriminals often gain access to systems through employees who unknowingly click malicious links or download harmful attachments.

• How to act: Schedule a 30-minute training session using resources from KnowBe4 or Cofense. Teach employees how to:

  • Identify suspicious emails (look for misspellings, generic greetings, and unusual requests).

  • Avoid clicking on unknown links or downloading unexpected files.

  • Report suspicious communications to IT or management immediately.

• Key takeaway: Training needs to be ongoing—run quarterly refreshers to keep security top of mind.

4. Implement Network Segmentation

Keeping your network segmented prevents attackers from moving freely if one system is compromised.

• Steps to follow:

  • Use Virtual Local Area Networks (VLANs) to separate systems, such as guest Wi-Fi, employee devices, and sensitive databases.

  • Work with an IT professional or use tools like Cisco Meraki to set up and manage segmentation.

• Result: Even if one segment is breached, sensitive data in other segments remains secure.

5. Regularly Update Software and Patch Vulnerabilities

Outdated software is a common entry point for cybercriminals.

• Immediate actions:

  • Enable automatic updates for operating systems and software, especially for email clients, browsers, and antivirus programs.

  • Check for updates manually if automatic updates aren’t available, especially for third-party plugins or tools.

• Suggested cadence: Assign someone in your team to check for updates weekly to ensure no vulnerabilities are left unpatched.

Final Thoughts

Taking these five steps doesn’t require an IT degree, but they significantly improve your cybersecurity posture. Think of them as essential maintenance for the health of your business. Start with one protocol today and work your way through the list. The effort you put in now can save your business thousands of dollars—and countless headaches—down the line.